Best Campus Management System Software | Techimply

The CMS is ideally designed for learning institutes. It mainly manages the complex day-to-day tasks along with consolidating the knowledge-focused activities into best practices. 

The software effectively caters to the learning institutes having not only a single building to showcase themselves. Campus, the word itself means the learning institute having various other buildings on the premises such as libraries, lecture halls, study halls, cafeteria, dining halls, residential buildings, and much more. Keeping these requirements in mind, the software helps to integrate all the buildings that are a part of campus or premises building an efficient network that helps to work smoothly. 

The software not only helps in managing the administrative aspects but also plays a major role in the academic results as well as brand management. One of the biggest solutions provided by this software is the ability to automate every task. This allows the institute to focus well on the activities promoting knowledge and helps to drive the institute towards growth. 

The campus management system allows the institute to share information via a streamlined network that is integrated. The modern software supports cloud computing i.e. storing the database on an external server and getting it handy. This enables access to data from different gadgets and by different people. It helps to increase efficiency in two ways: in the academic side by helping in enrolments, syllabus framework, and courses, renewal, and affiliation processes, issuing marks, exam conduction, etc. and at the administrative level by helping in the salary processing, HR functions, finance and accounts, purchases, bills and invoices, file storage, legal issues and much more. 

Most of the software comes integrated with emails that allow an easy flow of communications between staff, parents as well as students. 
The software increases the efficiency of the employees by helping them in their work. 
It helps to reduce a lot of overhead costs as the software can streamline numerous tasks across the campus. 
Communication is done faster and decisions are made quickly with the help of good report generation software. 
Ease of usage and access allows the staff members to get friendly to the software much faster and with less time wasted on training. 
Along with the advantages of time and money, the business is even benefited immensely. 
Any kind of extensions or additions on the campus does not affect the software’s ability to function. 
As the database is accessed and stored in a centralized manner, the students, staff, and parents along with administrators get quick access to the precise information in real-time. 

The system only stays updated till the person administering it keeps it updated. In case, if recent updates are not made, there might be problems with the actual real-time information. 
The software is totally dependent on technology that can be seen as a serious problem. Power cuts or network connectivity issues can create a lot of problems in work. 
Accuracy problems also arise if there is no system to tally the data fed in. 
Fraudulent outcomes may arise if the vendor selling software is inappropriate or if the employees use the software for their personal benefits. 

In general, campus management software is designed to support paperless management of colleges, schools, or such institutes. It can be for any of the educational institutes. The features of this software provide benefits to the user and allow them to maintain the updated records of all the students along with the transparent layer. The software provides synchronization among teachers and other administrative staff. The software includes features relevant to any educational institution and provides complete access to required resources. 

Below are a few of the features of the Campus management software that help the users in their complex activities. 

Most of the campus management software comes with a “Dashboard” that is the front page of the software having all the required information in a nutshell. This page allows to view, accept-reject as well as approve the submitted documents that are to be saved in the system. 
The software must be able to support different operating platforms such as Mac, Windows, and Linux. Apart from this, it must also support different browsers such as Firefox, Chrome, Safari, and more. 
The flow of the work must be easy and smooth which makes the navigation simple and less tedious. 
Many software provides online support that can be seen as a great help to the administrators or users facing problems. 
Due to the integrated nature of the software, the data/tasks will not be duplicated. Multiple users will be allowed to view required data from their own access source. 
Most of the software work on the secured internet network and a few of them provide access only when a digital signature is turned on. 
No legal issues or license issues arise during the course of usage as the software is in open-source format. 
The software sends alerts to the users if any unreliable inputs are detected. 
Communication channels are always open and automatic. 
Relationship management gets easier due to the ability to send messages and emails to update the concerned parties regarding any specific details or information. 

Without the use of a Campus management system, the traditional method of storing and processing data is difficult and tedious. The modern internet-driven world has provided software that simplifies human work efficiently in all aspects. 

Enhancement of performance 
A question might arise as that how it can be possible to enhance the performance of students using the Campus management software. We have the answer to this question. When the institute uses campus management software, the students can easily evaluate their performance and they can also compare their searches with others. It creates a positive and better competition among the students and encourages them in studies as well as other extracurricular activities. 

Better communication 
It is impossible that all the students have a similar concentration in the classroom and have doubts about the syllabus. Some of the students may be active and others may lag due to different factors. At such times, the campus management system can easily communicate with the students through the proper interface. 

Extend communication to the parents as well 
The campus management software not only includes students and staff members but also parents as well. Parents are also allowed to access the campus management software and hence they can access complete details of their child and their activities in the classroom such as knowing the tasks assigned to their child, knowing their attendance, results, and much more. This might help the parents to assist their children for future growth. It is quite difficult for the parents and teachers to meet often and as a result, this software bridges the gap between them. 

Payment gateway
Most of the parents don’t find it feasible and don't even have time to visit the institution and stand in long queues to pay the fees. With the help of appropriate campus management software, the parents will get the details of the fees to be paid, and also, they can easily pay the fees within the stipulated time at any time and from anywhere. 

Reduction of manual work 
In every educational institute, apart from the studies, the staff members need to do various other works such as collecting information of the students, update data every year, perform the analysis of marks of the students, and much more. The campus management software helps the staff members to skip half of these works and concentrate on their teaching work making their work efficient. 

Easy analysis 
The analysis process becomes easy with the use of campus management software. Right from admission till passing out of student, all the information such as library management, admission, finance, marks, placements, etc. is stored in the software. This helps to retrieve data easily whenever required and analyze it easily. 

Possibility of updates
Technology brings important and different updates every now and then. The campus management software that you select for your institute must be able to respond to the latest updates and also the process of updating should be easy and feasible. 

Tractability
There can be changes in every aspect of the institute and as a result, the campus management software that you opt for must be flexible enough to accept the changes that you make in the management. The changes must be easy to implement and understand. 

Reliability
The campus management software that you select for your institute must be able to help you for a longer time and you must also check that it meets your working requirements in all the possible ways. The software you select works efficiently at least for the period of 5 years. 

Customer support 
Once you purchase the campus management software for your institution, you will completely rely on the software and it becomes an important part to access the information. In such a case, it is crucial that the software works perfectly every time. On the whole, it is important to have customer support to rectify or solve any of your problems in real-time without any delay to keep your work going on. 

Centralized campus management software can be defined as cloud-based ERP software that is useful for all types of educational institutions. Educational societies and multi-academy trusts can use the campus management system to effectively centralize the management of its schools, colleges, ITI, and Polytechnics located on multiple campuses. The software provides a total solution for digitization of all the administrative as well as other manual activities that are carried out on the campus. It helps to automate the following listed tasks: 

Student life cycle
This includes admission, online fees collection, class attendance, e-learning, learning management, exams, results, training and placements, hostel, transportation management, and library. 
Faculty life cycle
This includes the entire life cycle activities of the faculty such as teaching and class attendance, valuation, marks entry, HRMS, payment slips, online leave, PF, service book, and income tax. 

School and college administration lifecycle
This life cycle comprises the accounts and finance, HRMS, purchase and stores, web and alumni, transportation, and dispatch. 

CCMS is a one-stop solution for all the tasks as it can manage all the activities of campus from a single platform. 
CCMS provides accurate and precise information to the end-users which helps to make better and faster decisions. 
The automated tasks in CCMS help the teachers and faculty to focus more on teaching and reduce their workload. 
The unified database of CCMS organizes and stores all the key educational institution data in a centralized manner and easy access. 
The deployed workflow-based system makes sure that the user gets streamlined processes. 
The automated tasks reduce the manual hours reducing the cost of operations. 
The students can apply online for admission and also the parents can pay the fees online instead of standing in the queue. 
As all the operations are carried out via centralized campus management software, the requirement of manual paper documentation is minimized or can be eliminated. 

Centralized dashboard with analytics enabled
Multi-campus structure
ERP software along with role-based access
Instant implementation and free updates
Auto-generation of daily reports
Single click for accreditation related reports
All-time access to the student data from anywhere
 Integration of the software with advanced technology such as SMS and emails, and mobile apps. 
Complete visibility, control, and transparency. 
Modular ERP software

In modern times it has become essential to opt for the correct technology to manage everything efficiently and with minimal errors. Opting for the correct campus management software becomes important to manage your educational institute efficiently and have better coordination among faculty, administrative department, students, and parents. Understand the features and select the CMS wisely for your institute. 

10 Compelling Reasons Why You Need Campus Management Software