School management software is the most efficient software that is designed to manage the overall operation of the school and also to reduce the paper works in the administration of schools and other educational institutions.
School management software has different modules that help your teachers and staff in maintaining students’ academic history, records, and other important information. Additionally, the software will also help you in storing information for future use.
With proper analysis and detail collected in the market, it is possible to design the best school management software and the right place would be Techimply to have the software.
Entab Infotech Pvt Ltd. is considered India's Most Preferred School Management Software provider for 18 years. With more than 1200 schools as trusted clientele, we have established ourselves as a leader in the School ERP Software domain.
An Integrated School Management Software To Meet All Your Administrative Needs.
Vidyalaya School Software is the best School Management Software Trusted by 1300+ Schools and awarded as "Most Innovative School Management ERP", Go online with Vidyalaya Cloud School ERP.
There is no need to install any kind of software on client machines. EDRP can be accessed from anywhere through the internet just about anyone with working knowledge of computers will be able to handle EDRP. The whole software is based on simplicity itself.
Software BY Winceron Software Technologies Pvt. Ltd
WINER is one of the best school management software available in India. School software is crafted based on Indian school requirements and is used by different CBSE/ICSE/State and matriculation schools across India.
Online school management platforms to assist teachers to achieve the highest student engagement in their classes. Online student performance management evaluation, analysis, and reporting platform.
The Financial Enterprise resource planning for Institute is a cross-functional enterprise system driven by an amalgamated suite of modules that assists with the basic internal business processes of the Institute.
Digicamp is an online school management software for CBSE and concise schools. For CBSE schools this software has functionality for submission scholastic grades (9-point grade scale) and also co-scholastic (5-point grade scale) grades for students.
Ctrl-A is the best tool that lets you run all aspects of campus through a simple, easy-to-learn "Manage, track and control everything with a single click" interface. Ctrl-A is a breakthrough educational ERP system to take the educational industry to new heights.
TrackMyClass is a problem-free technology platform to cloud-enable your campus. It is a powerful traditional ERP functionality along with trend-setting attributes such as Private Social Network, LessonTube, Trackables for skill development, etc.
Jack Prodigy is a comprehensive Education Management software that gives you an end-to-end integrated solution for school management needs. School software bridges the gap in communication between parents, students, and management.
Fedena is a multipurpose school management software that is procured by thousands of educational institutions worldwide for all administration, management, and learning-related activities.
Academia is comprehensive enterprise software for universities, colleges, schools, and training institutions looking to automate their academic and administrative processes. It assists automate and control the entire campus operations, administration, and learning needs.
Flipscool is a school management software that has been designed to assist not only teachers and students but school administrators, librarians, and accountants for a smooth, uninterrupted and effective organization.
A School Software is a tool that helps in designing to streamline the process of paperless administration of schools and educational institutions. There is a number of modules present in the software that helps in maintaining records, academic history, and other important information regarding the students.
School management software is a roof under which all the administrative tasks are carried out. In simple terms, it is software that manages the day-to-day tasks of a school and its administration. All the traditional tasks of attendance, homework, notice giving, etc. are made easier and computer-based instead of manual writing.
The school software is helpful for any sort of school be it small or large. On a single platform, it manages the daily tasks, resources, and information. It not only makes your institution look smart and updated but it also proves to be highly effective in managing the overall working of the school.
The school management software connects all three, the students, teachers, and parents on a single platform where everyone can connect with each other easily. This web-based technology is one of the most premium ways of imparting education.
There is not a single desk in the school that needs heavy management. There are a lot of things and several data that need to be kept safe and handled every day. In such times, the software proves to be highly helpful as everything works digitally which ultimately reduces human efforts.
There remains less scope of human error when things are done digitally. The loopholes attached with manual management are lowered down to a great extent with the help of such software systems. All this in turn makes sure the school is running efficiently.
Apart from what the school gains using this software, the parents of the students are also benefited from top school management software. They are able to keep a track of their kid’s academic life. The everyday performance, homework, and other such information are directly shared with the parents. It makes them easier for the parents to have a better understanding of their kids.
Knowing the academic needs of a student directly from the school keeps the parents updated and they can interact with their kids efficiently. All this in turn helps parents to provide a better environment and study materials to their kids.
On the other hand, it is also profitable for the school management as it saves a lot of time and effort that was earlier invested in the manual work. Apart from this, the expenditure on such works has also been highly reduced.
1. List of Features You Should Gaze for in School Management Software
There are a lot of features that school management software offers to your institution. You need to make sure that you cover all your needs in one software to keep your treasure away from unwanted future expenses. These features may include –
Easy attendance management
One of the most basic tasks of a school is maintaining the attendance of the students. As it is vital for the teachers to save every minute, School management software proves to be highly beneficial when it comes to attendance. It manages the daily roll call via RFID readers. It helps a lot of time and effort that could be utilized for the well-being of the students. It is one of the most helpful features of the school software.
It is a sort of software that lets your school build strong communication among teachers, students, and parents. It is an easy communication platform that sends instant SMS to the parent’s registered mobile and email about the day-to-day routine of their ward’s classes. It also lets the parents know about the important schedules of the institution including holidays and vacations. On the other hand, parents could also easily reach out to the teachers in case of any query or emergency.
Inventory of the school
School software not only helps the students and parent-teacher communication gap but also aids the institution’s inventory. All the assets of the school including hostels, transportation, libraries, etc. can be easily maintained using this outstanding software. The school software enhances the management of its asset by keeping the record in just one click. It lets you know if there is a need for any sort of assets or whether or not any corner needs your special attention. The hostlers are also helped a lot through the school management system software as their records are also maintained here under one platform.
Payment made easier
The daunting task of fee management is now brought under your fingertips. The current fee counting is done by the school management software which could be easily presented to the parents. It also lets the parents pay the fees online or offline, at their convenience. This in turn saves the administrative block a lot of time and effort spent in the manual counting of the fees and other payments. It also helps in keeping a good record of the dues and the count of students who have made the payment.
There’s not one thing that the school’s administration needs to look after. There is a plethora of data and other records that need to be kept secured and safe. This is manually possible but there are chances of human errors and also, it consumes a lot of time and labor. With the help of school management software, it has become easier to maintain all the data of the institution under one roof. It performs the counting, assembling, and cloud maintenance of all the information in just a few clicks. Be it the salary of the teachers, staff or their information, everything can be looked after properly.
The security of the students are of utmost concern to the parents. The school management software aids this section as well. Some of the school software lets the parents and school track the real-time location of buses and vans. As parents can connect with the teachers anytime, it also ensues in them a sense of security regarding their children.
2. A Process to Purchase the School Management Software
If you are looking forward to buying one of the best school management software for your institution, you must be very conscious before making any decision. You need to take care of a few things and follow a pathway in order to get your hands on the right one.
Best decisions are reached only after consulting your team members and all those who are going to benefit from the particular software. School software is meant for the entire institution. Hence, you must bring in all those who need to be a participant for this decision-making. It brings out different viewpoints that could be discussed to reach a unanimous decision.
This is very obvious that your school’s current management system lacks one or more things. This is the reason why you are looking forward to something new. Hence, first of all, you need to pen down the various requirements and needs that your school and the management are demanding. It should be carefully reviewed so that you do not miss out on anything.
The next important step is to analyze the difficulties your organization is currently facing. It lets you clear your vision regarding what’s needed the most. If time management is your issue or the staff budget is what you manage or is it the data management of the staff and teachers. Whatever it is, write it down and then accordingly plan your goals and expectations from a school software.
You need to fix your budget. It is very important as there may be some limitations to what you can spend on the school management system. It lets you shortlist the available options according to your affordability. Make sure it doesn’t harm your financial stability.
Lookout in the market for all the options available. Employ your worthy team into the task for quick accomplishment. Go through the pros and cons of all the options available.
Now, this is the most important step of shortlisting the most worthy options for your institution. It is very important as you need to consider a lot of factors while doing so. The budget, pros, and cons of the software, your expectations from the school management system, its performance and compatibility, etc. everything needs to be considered before cutting off a few of them.
The most critical and inevitable step should be the review reading of the particular software. The institutions that have used the particular software know how good it is. Best school management software must be having ample reviews for you to decide easily. It lets you have a quick and raw insight into the working of the product. So, you must not skip on this part as it can save you from making the wrong investments.
Ask your staff and employees if they are compatible with the particular software because, in the end, they need to use the school management software. It may be new to them but it must be easy for them to use after a few training sessions.
Read the pros and cons of the one you are willing to buy. Also, review if or not a product includes all that your expectations list hit. If yes, get the one as soon as possible.
3. In Simpler Terms, You can Line Up Your Buying Process As:
Call your team for discussion and taking part in decision making
Go through the difficulties your institution is currently facing with the existing software/system.
Pen down your institution’s expectations from the school management software. Carefully acknowledge the important and inevitable need of your school from the particular software.
Surf the market for the best school software.
Plan your budget.
Shortlist among the available options based upon your needs, software’s pros and cons, budget, etc.
Read the reviews for reaching a better decision.
Check the compatibility of your employees with the software
Make sure the one you choose has a demo version so that you can practically understand if or not it suits your school
Review the pros and cons of the software
Hoo-ha! You are all set to make the purchase
4. Things/components to Consider While Purchasing a School Management Software
Every major investment needs to be decided very carefully. You cannot just step out and buy whatever looks good to you. The school management software is for the whole school team and so, you need to consider the requirements of all the departments and consider all the factors. For your ease, you can take into list the following points before making the investment
Plan your budget keeping in mind all the other financial needs. It must not exceed your hard ends but also should include the important requirements of your institution.
This is a big deal to consider. Your staff, employees, students, and parents must find the best school management software compatible enough. The user interface, messaging system, accounts management, etc. Must be easy-to-use.
School software with a good demo period allows the user to better understand its system. Hence, without a demo, it can be quite tricky to decide if or not you can buy it.
Amount of requirements it fulfills
You may or may not find all your requirements in one software but it must fulfill all the top priorities in your bucket. So, make sure the one you choose fulfills the maximum of your school’s needs.
Not every time the parents and the teachers can log in with the web version of the software. Therefore, it has become a necessity to have the mobile version of the software along with the web version.
Customization of the software
The software you are buying may be capable of fulfilling your current needs but are your needs not going to be modified with the passing time? Requirements are obvious to change with time. So, try to buy the one that could be customized as per the changing systems. The school software you are looking for must provide you with frequent updates.
Every software has some or other bugs but that’s not the major issue. You just need to make sure that the provider is ready to fix the bugs if any occur. If it is so, the software is all good to buy.
Security and privacy concerns
The amount of security provided by the software is a major matter. Ultimately, it is the safety and privacy that decide the overall efficiency of the software.
5. What are the Benefits of Using School Management Software?
Time-saving attendance recording
The traditional method consumes a significant part of the class time. And as every second is important, why not count on a system that tends to provide you more interaction time rather than record maintaining. The school management software keeps attendance records with the help of RFID readers which saves a lot of time.
Manual management of the data including staff details, employee information, etc. Are now easily managed using the software. It provides enough space and pages where you can record and store such information effortlessly.
You need not dedicate one whole shelf for the record maintenance of the school. This web-based school software provides you with the storage space where all these could be stored.
Software with different platforms
One of the best parts about best school management software is that it provides you with both web and mobile versions. So, no matter where you are, you can always get to know about your part of information easily on both mobile and web.
Hostels, library, mess, etc. Also requires data management. Now, this hectic manual task has been brought under a few clicks. It also manages your school’s inventory under one single roof.
Communication between parents and teachers has been made possible via school software. It sends instant messages, notices, and other relevant information to the parents regarding their ward and the school. Parents can also easily communicate with the teachers whenever possible.
Payment on time
The payment of the employees, teachers, staff, etc. is now processed on time and without much effort. School software keeps a track of the payment of every employee and generates it on a specific date every month. Hence, it becomes easy for the department to release the payment on time.
6. List of Easy to Use School Management Software
For your quick insight, here are some of the most sought-after options available –
Winer- It is among the leading options available in the Indian market. It has been adopted by both ICSE and CBSE schools. Even matriculation boards have relied upon the software for its advanced features.
Classmatrix- This cloud-based software is aimed at aiding the school administration with easy management of data and other record keeping. It is easy to customize and use.
Track My Class- This is a cloud-based school software that keeps every record of the school on track. Easy to afford, this software has a quite easy interface that can be used by the school employees.
Jack Prodigy- This software has been looked forward to by a lot of schools. It has an excellent communication platform for teachers, students, and parents. This cloud software is an easy solution to all your administrative woes.
Fedena- This software has been used widely by more than thousands of schools. Key specifications include various study modules offered by the software. It also provides web-based training for the employees so that they can easily understand its uses.
7. Why It is Necessary to have the School Software in all the School?
The gap between the parent and teachers will be filled in all the ways of communications and other activities. In all the schools it is a harder task to arrange for the parents' teachers meeting and even if there are some meetings there will not have sufficient time to completely know about the progress of your children. Sometimes teachers may be absent or the parents might be busy etc. this creates a communication gap and finally affects the education of your child. This can be completely avoided in the case of using the School Software. The software will unite parents and teachers with periodic notifications and they can stay updated.
Motivates online tests
In most schools, it is not an easy task to conduct the exam; it requires paperwork, correction, administration, correction, planning, and other work. The test is not only limited to these works but this is also extended to other documentation of marks to evaluate the performance of the students in the later stages. Moreover, it is also not the right and friend from the point of the environment as well. So to reduce such issues it is easy to better option to use the software to conduct tests periodically.
Management of fee
Paying a fee is not only the factor that hurts the wallet for parents and guardians it is also the process that needs to spend energy. They need to go to the school in person and pay the fee, moreover, they should also safely maintain the fee receipt. This is really a harder task in the internet-driven world. To minimize this process, School Management Software can be used. The school software will allow you to pay the fee online using any of the online payment media like a credit card, debit, and net banking. The fee receipt also can be collected through the software and they can store it on their hard disk for later use.
It is easy to manage the records
School is the place that needs to maintain a number of records like the progress of the students, other details regarding teaches and their recruitment, etc. this is not so easy to maintain. When these details are lost it is not so easy to retrieve them and also a huge place is necessary to save them. By using this software the process becomes much easier in all the aspects like stores, maintaining, and retrieving them. Since the software used recent technology like cloud-based technology it is easy to store any number of data and retrieve them anytime, anywhere.
It is important for all the students to maintain a good attendance record and they should also know about their attendance percentage. The attendance management system will help to record the attendance of the students appropriately and it can also be viewed by the parents. So this makes easy understanding about the punctuality of the students. Moreover, it is also the process of saving time for the teachers during the first hour for taking attendance.
Having software that is inappropriate to your needs is, of course, a waste of money. To have such software it is important to choose the right service and look for various factors like their efficiency, reviews, ratings, how they work, what is other services that the service provider may give you, etc.
We, Techimply is one of the service providers in this area working to provide the best school management software to manage your school/Institute and to make it easy for parents also. Our professionals are always ready to help you with any kind of situation regarding software issues.
School Management software is one kind of large database system that can be used to manage schools day-to-day activities effortlessly. It allows school staff to store and manage almost all of the essential information of the school. Staff, as well as parents on the single platform due to which chances of redundancy become less compared to traditional processes.
What are the Core Benefits Offered by School Management Software?
Take a look at the benefits of using school software:
Collaboration is no more nightmare between students and teachers
Utilization of natural resources
Transparency with parents increase
Reduction in communication cost
Anywhere Access policy
What are the Best School Management Software Available in Indian Market?
Identifying the best software is indeed an important thing to consider, let’s review the best school management software:
Astral School Management Software
Track My Class
IFW Campus ERP
Which are the Vital Functions of School Management Tool?
School software indicates the five primary management functions of the school, starting from planning, organizing, directing, monitoring, and supervision, and evaluating all the vital aspects of school processes and each of them are continued actions.
What will be the Scope of School Administration in School Management Software?
The school administration consists of planning, directing, organizing, and handling materials/human resources in an education setting including the financing schools system.
How does School Management Software Help in the Progress of School?
This software is politely as known as positively impacts on parents, teachers, students, administrations or non-education staff and management. It reduces hample work of repetitive tasks, processes by taking over them or by making communication work easier through the use of intuitive features.
How does Student Management Work in School Software?
A student management generally referred as student information system (SIS) manages schools data, communication, and scheduling. SIS will also generate and use large amounts of data which has to be communicated appropriately for students, staff, and parents.
Why should Schools Implement School Management Software?
School management software offers both web-based software and app for each of their users. The school software provides easy data storage, security, and environment-friendly approach for data management of schools. It also automates the management system and reduces human interactions for quality outcomes.
Why is it Advisable to Use School Management Software?
Well, implementing school management software increases productivity by decreasing the managerial time frame for improving the accuracy of data. School software offers a better platform for collaborating student-teacher beyond the classroom’s interaction for maintaining regular conversation and work parallelly.
Best 20 School Management Software in India in following states