Top Online Billing and Invoicing Software - Reviews | Techimply

• The software used for the process of accounting and the financial activities is the billing and invoice software. This software does all the routine tasks of the business such as manual entries, and assure the accounting figures to be precise and accurate.
• Different software has different options for the users. Some of the software have pre-designed templates for the users where they just have to add the data while others provide the users with the customization option.
• The users are required to add the format in the software in which they prepare the invoice and add the data and later that format is followed automatically by the software. This helps to simplify the work of the organization and save the time as well as energy.
• These are mainly used by the small organizations who do not have a separate finance department for the accounting works. It allows them to automate all the billing and payment process and keep all the activities organized. The software is mainly developed to simplify the tedious process of the accounting.

The modern businesses use the billing and invoicing software to get the perfect output without any errors in the financial activities. Some of the most important features existing in the software are:

Saving of significant cost

• When using the manual methods, many significant costs are made such as cost of ink, paper, postage, employee for manual process etc. which takes a high part of the company’s expenses. The use of the billing and invoice software will reduce the expenses on such stationery items as well as save the energy spent on the manual work. Also, the invoice will be printed at its own and no extra energy will be required.

Error-free activities

• When the manual method is followed, all the work is done by the humans and the humanized process have higher chances of committing errors as it is a human nature but it is not same in the case of software.
• If the data fed in the software is correct and accurate, there are no chances of having false output, it will be accurate and error-free. Moreover inaccurate and false invoice results in unhappiness of the customer which may lead to the customer being lost.
• Hence, the billing and invoice software helps to maintain error-free data, generate error-free invoices and maintain the happy customers in the business unit.

Integration

• The billing and invoice software gives the additional benefit of integration with financial other software. The other software such as CRM, CPQ, ERP  as well as the financial systems related to accounting can be integrated with the billing and invoice software to make all the financial process easy. This integration helps the users to have error-free automation in almost all the accounting related activities without the need of experts.

Transparent work

• The customer who pays for anything to the business unit may have queries or confusion regarding the product, it's working, the service or the price. The person in charge of collecting the payments have to answer all the queries of the customer, as a result, he needs to remain informed about all the important solutions. At such an instance, the billing and invoice software will be useful and if it is cloud-based, the employee can retrieve data from anywhere and answer the questions easily.
• When the queries of the customers are solved instantly and all the activities are carried out transparently, the customers get a good impression of the organizations and hence becomes a loyal and long term customer.

Generation of reports

• Variety of reports need to be generated in the business unit such as the sales report, income report, expense report and many more, such reports are easily generated using the billing and invoice software. This can be highly useful at the time of audit or while presenting the activities in front of the higher authorities. With the use of technology, such software is designed cloud-based that gives unlimited storage space with the security measures. Any number of data can be stored as well as retrieved from any place at any time. This leads to easy process with the minimum knowledge of the operation.

Enhanced customer relationships

• The potential customers generally ask certain questions regarding the product, its working or the services regarding it at the time of making the purchase. It becomes important to answer all such questions properly to turn the potential customer in a purchasing customer. Hence with the help of software, it becomes easy to identify the answers to their questions in no time and turn the potential customer to happy, satisfied customers of the organization.

• Invoice creation in any currency
• Send the invoice estimates and prepare invoice on approval
• View all the transactions at one place
• Manage customer relationships and communication
• Share follow up statements for payment recovery.
• Accept online payments
• Set automatics recurring payments.
• Personalize invoice pattern with available templates.
• Customize the look by adding a logo and different colours.
• Organize everything with drag and drop options
• iOS and Android apps for online sharing
• Support of Gmail, Outlook, Wave, Cloud and many more
• Automatic payment reminders
• Professional online receipts for the payment completion
• Automatic cloud backup
• Tracking of payments and invoices of partial or overdue payments.

• At the time of software purchase, it will be noticed at all the software have different prices. Some of the software charges its customer for every single invoice shared with the customer.
• Some software work on the monthly basis requiring the monthly payments. Here the charge of sending invoices monthly will be set. It mostly comes with the details that include how many invoices can be shared monthly, which features will be provided and also which activities will be restricted.
• While some other software offers free invoicing. These offer you with the customized invoices for the payments, recurring payments and the partial payments. Generally, these types of software charge some amount of processing fee for each of an online payment made (if opted for). However, the same thing is faced with the fully paid software too.

There exist certain important points that have to be checked before purchasing the software. It is important to check everything at the time of purchase because if the software is installed once, it becomes difficult to change the software.

Fix your requirements

• Before purchasing software, it is important to have a complete outline of the requirements and the processes of your organization. Decide all the important features you require to be present in your software and choose the best software accordingly. Many customized options are available at the time of purchasing software, which can be used to get the benefit of a certain feature.

Security

• Security is the most important feature when you are dealing with the finance of the organization. Look at your security requirement and choose the software accordingly. You should check the limit of access, usage and the number of authorized people for the software.
• It is important to purchase the finance-related software from a trusted dealer or a trusted agency to get proper security.

Customer service

• While purchasing any software it is important to have strong after-sales service also known as customer service. It is important because if you face any problems in the software, you need to get fast and accurate solution directly by contacting the customer service of the software dealer.

Budget

• The most important feature while purchasing is the budget and the features supported by the software. Look for the range of software in your budget and also check for the prices with different dealers. Also, check for the features available at different prices and then select one for your organization.
• Select the software that fits in your budget and also has all the important required features. You can also customize some of the features at the time of purchase with some extra money to meet your requirements.

Integration

• Another important thing at the time of purchase is to check whether the software will be able to integrate with the other existing software of your organization to get the best performance. Without proper integration, there is a possibility of receiving false and improper data.

Technology

• The software is prepared based on different technologies and is supported by specific technology. Hence it is important to select the software having the technology that suits your organization working as well as the supportive terms like storage, access, retrieval etc. if you are starting a new business, select the technology that is best working in the market.
• In the modern times with growing technology, it is important to accept new business strategies with new software. The old manual traditional working may not be supported in this fast-moving business market.

We at Techimply provide the details for the exiting software in the following countries. To get more details regarding specific software, you can visit our site. Currently, we provide reviews for software following countries.

• India United States
• Canada
• Sri Lanka
• United Kingdom

Creation of professional invoices

• The users are allowed to create customized invoices having professional look easily and quickly. This process does not require any expert, it is done with simple drag and drop options.
• Unlimited invoices can be created and share with the customers.

Professional look for business

• The customizable templates can be selected as per the activities carried out in the business. It also allows to add the business logo and set colours depending upon the type of business.

Quickly share invoices

• As soon as the payment is received from the customer’s side, the professionally prepared invoices can be shared immediately to get a better impression over the customer. This helps to maintain good customer relationships.

Recurring payments

• Set up recurring messages and invoices for the customers who pay partially or in a recurring manner monthly. You can also set the automatic recurring payment through the credit card for the regular customers.

Automatic bookkeeping

• As soon as any payment is received or made and the invoice is generated the data is automatically saved in the cloud saving the time of the user. This information can be used any time when the requirement arises.

Instant notifications

• Whenever invoice is viewed, payment is made or any payment by your side is due, you immediately receive a notification informing you to complete the pending work. Also, it allows the users to set up email reminders for the customers whose payment is due.

Accept online payments

• The invoice and billing software allows the users to provide the customers with the online “Pay Now” button through which they can pay from any medium such as debit card, credit card or the UPI transfer. Also, the invoices will be prepared automatically for every online payment made.

The modern billing and invoice software comes with the connected mobile app having specific features that allow users to carry out their work efficiently and from anywhere just from their mobile. Some of the important features provided by mobile app are:

Prepare GST bills and share with others

• With the mobile app, the bills or the invoices with GST calculation can be prepared easily and can also be shared at the same time with others.

Instant inventory check

• The mobile app easily allows to track the products in the current inventory with just a few clicks. The access of data becomes easy when you are using your mobile.

Notification reminders

• The mobile app easily allows to maintain the cash flow of the business by notifying or reminding when the payment is due or recovery is due.

​​​​​​​Generate reports

• The report generation has become easy with the new mobile app facility. Any required report can be generated and share with the mobile phone with just a few clicks.

These were the details we wanted to share with you regarding the billing and invoice software. We hope you got a clear idea regarding what this software is, what it does and how it is beneficial to the business units.

If you have any more doubts you can visit Techimply or share your doubts with us through the comments. If you have any query regarding which software to choose, you are free to contact us. We will help you decide the best software for your organization are per your requirements and in your budget.