Trello is one of the most popular project management tools for teams that want a simple and visual way to organize work. The tool has Kanban-style boards that make it easy to create tasks, move work through different stages, and collaborate with team members. Trello works especially well for small teams, personal task management, and simple workflows that do not require advanced project planning.
However, as projects become more complex, many teams start running into Trello’s limitations. Features like Gantt charts, timeline planning, task dependencies, time tracking, and cross-project reporting often require Power-Ups or third-party integrations. Managing multiple projects can also become difficult because Trello lacks a centralized view of workloads and project progress. Over time, teams end up using several extra tools alongside Trello, increasing both cost and complexity.
If your team needs more advanced project management, better collaboration, workflow automation, or built-in reporting, switching to a Trello alternative may be the better option. Below, we are sharing seven Trello alternatives that offer stronger capabilities for growing teams, complicated workflows, and modern project management needs.
7 Best Trello alternatives for project management
The Trello alternatives below help overcome many of Trello's limitations, such as relying on Power-Ups for advanced features, managing work across multiple tools, and limited visibility into projects and team performance. These tools provide built-in capabilities that can simplify project management, improve collaboration, and potentially reduce software costs as your team grows.
Each tool in this list highlights what it does best, where it falls short, and the type of team it is best suited for.
1. ProofHub
Best for: Teams looking for all-in-one project management and team collaboration software
ProofHub is an all-in-one project management and team collaboration software designed to help teams plan projects, manage tasks, collaborate, and track progress from one centralized place. Teams switching from Trello can get started easily because ProofHub offers familiar Kanban boards while also providing more advanced project management capabilities as teams grow.
Trello can offer features like time tracking, reporting, and team communication, but many of them require separate Power-Ups or third-party integrations. As teams grow, this often means managing multiple tools, extra logins, and additional subscription costs.
ProofHub solves this by bringing project management, team chat, file sharing, reporting, and time tracking into a single platform. Teams can manage their work from one place instead of piecing together multiple tools to fill functionality gaps.
One of the biggest differences between ProofHub and Trello is pricing. Trello follows a per-user pricing model, which becomes expensive as teams grow. ProofHub offers flat-rate pricing with unlimited users, making it a cost-effective option for growing teams.
Key features:
- Multiple project views: Manage work using Kanban boards, Gantt charts, Table, and Calendar views.
- Team collaboration: Communicate through built-in chat, discussions, and announcements.
- Project templates: Create reusable templates for recurring projects and workflows.
Pros:
- Built-in project management and collaboration features
- Flat-rate pricing with unlimited users
- Easy to use for non-technical teams
Cons:
- No free plan available
- Fewer integrations compared to some competitors
Pricing:
ProofHub offers two different pricing options.
- Free trial: 14-day free trial, with all features
- Essential: Flat $45/month (billed annually) or $50/month (billed monthly) for unlimited users and 40 projects
- Ultimate Control: Flat $89/month (billed annually) or $99/month(billed monthly), unlimited users, unlimited projects, 100GB storage
2. Asana
Best for: Teams that need structured task management without the complexity of an enterprise tool
Asana is a work management platform that helps teams organize projects, coordinate workflows, and keep work moving on schedule. The platform connects daily tasks with team goals, helping teams track progress across multiple projects from one place.
Compared to Trello, Asana gives teams better visibility and structure when managing multiple projects, deadlines, and team workflows. It helps teams coordinate work more efficiently, track progress clearly, and stay organized as projects become more complex without depending heavily on extra add-ons or external tools.
Asana’s Portfolio view makes it easier to manage multiple projects from one place instead of opening different boards one by one to check progress. Teams can quickly see project status, ownership, deadlines, and overall progress, which is something Trello does not provide natively.
Key features:
- Workflow automation: Automate repetitive tasks and updates
- Task dependencies: Track tasks connected to project schedules
- Forms: Create intake forms that automatically generate tasks on submission.
Pros:
- Easy-to-use interface
- Strong workflow organization features
- Good for managing cross-functional projects
Cons:
- More expensive than Trello
- Advanced features are limited to higher plans
Pricing:
Asana offers three different pricing options
- Personal: Free — up to 10 users
- Starter: $10.99/user/month (billed annually) or $13.49/user/month (billed monthly)
- Advanced: $24.99/user/month (billed annually) or $30.49/user/month (billed monthly)
- Enterprise / Enterprise+: Custom pricing
3. ClickUp
Best for: Teams needing highly customizable project management workflows
ClickUp is a highly customizable project management software designed for teams that want complete control over how they manage work. Teams moving from Trello often prefer ClickUp because it allows them to build workflows that match their processes instead of adjusting their processes around the software.
Users can also customize statuses, workflows, task structures, and filters to fit their exact processes. This degree of customization makes ClickUp a strong Trello alternative for teams administering complicated workflows or multiple project types.
ClickUp offers multiple views, including List, Board, Calendar, Timeline, Gantt, and Dashboard views, helping teams to manage projects from different perspectives. Trello also offers multiple views like Board, Timeline, Table, Calendar, Dashboard, Map, and Workspace views, but compared to ClickUp, it has fewer. Most of the views require a Premium or Enterprise account.
Key features:
- Custom workflows: Customize task statuses, fields, and task organization to match your team's workflow.
- Workflow automation: Use custom rules and templates to automate repetitive tasks
- Time tracking: Track billable hours, timesheets, and task time estimates
Pros:
- Highly customizable workflows
- Wide range of project views and features
- Built-in docs and chat for collaboration
Cons:
- Steeper learning path for new users
- Can slow down with large projects and teams
Pricing:
ClickUp offers four different pricing options:
- Free Forever: Unlimited users, 100MB storage, unlimited tasks, limited views and features
- Unlimited: $7/user/month (billed annually) or $10/user/month (billed monthly)
- Business: $12/user/month (billed annually) or $19/user/month (billed monthly)
- Enterprise: Custom pricing
ClickUp Brain (AI add-on): $7/user/month, available on any paid plan
4. monday.com
Best for: Teams looking for an AI-powered work management platform
monday.com combines project management with AI-powered automation to help teams reduce manual work and improve productivity. Teams looking for a Trello alternative often choose monday.com because it combines visual project management with AI-powered workflow automation.
Compared to Trello, monday.com has more built-in AI features that help cut down on manual work and boost productivity. Teams can use AI to automate repetitive tasks, generate task summaries, create updates, build AI content, and organize workflows more quickly. While Trello provides automation through Butler, its AI features are more limited and often depend on integrations or add-ons for more advanced functions.
Key features:
- AI-powered workflows: Generate summaries, updates, and automate repetitive work
- Workflow automation: Create automated task updates and status changes
- Dashboards: Track multiple projects from a single visual dashboard
Pros:
- Very visual and customizable interface
- Powerful AI and automation features
- Real-time visibility across projects
Cons:
- Per-user pricing can become expensive
- Requires setup time for complicated workflows
Pricing:
monday.com offers five different pricing options:
- Free: Up to 2 users — 3 boards
- Basic: $9/user/month (billed annually)
- Standard: $12/user/month (billed annually)
- Pro: $19/user/month (billed annually)
- Enterprise: Custom pricing
All paid plans require a minimum of 3 seats
5. Basecamp
Best for: Small teams seeking simple communication and project coordination
Basecamp is a team communication platform designed for simple project coordination and communication. Like Trello, Basecamp focuses more on keeping work organized and easy to manage rather than offering advanced project management features such as Gantt charts, workload management, or detailed reporting.
What makes Basecamp a strong Trello alternative is how it maintains communication connected to the work itself. Project discussions, files, to-do lists, schedules, and team updates all stay inside the same project space. Teams do not need separate tools, third-party integrations, or long email threads to track conversations related to tasks and projects.
Key features:
- Message boards: Keep project discussions organized in one place
- Direct messaging: Chat privately with team members using Pings
- Automatic check-ins: Collect team updates without scheduling meetings
Pros:
- Simple and easy to use
- Strong focus on team communication
- Reduces unnecessary status meetings
Cons:
- Limited advanced project management features
- Expensive for the features offered
Pricing:
Basecamp offers three different pricing options:
- Free: 1 project, 1GB storage
- Pro: $15/user/month (billed monthly, no annual discount)
- Pro Unlimited: $299/month (billed annually) or $349/month (billed monthly), unlimited users
6. Notion
Best for: Teams combining project management with detailed documentation
Notion is a project documentation platform built for teams that need project documentation together in one place. Teams often move from Trello to Notion when managing tasks, meeting notes, project briefs, and company knowledge across multiple tools becomes difficult to organize.
Unlike Trello, Notion allows teams to manage tasks and documents inside the same workspace. A team can track projects, write meeting notes, store research, create internal wikis, and manage SOPs (Standard Operating Procedures) without switching between different apps. This makes Notion especially useful for teams handling documentation-heavy projects and knowledge management.
Key features:
- Templates: Use ready-made templates for projects, notes, and workflows
- Note-taking and docs: Create and organize notes, SOPs, and project documents
- Notion AI: Generate content, summaries, and ideas with AI help
Pros:
- Combines notes, docs, and project tracking in one place
- Flexible and easy to organize
- Great for teams that handle a lot of documentation
Cons:
- Can slow down with large workspaces
- Advanced project management features are limited
Pricing:
Notion offers three different pricing options:
- Free: Unlimited pages and blocks for individuals, up to 10 guests
- Plus: $10/user/month (billed annually) or $12/user/month (billed monthly)
- Business: $20/user/month (billed annually) or $24/user/month (billed monthly)
- Enterprise: Custom pricing
7. Todoist
Best for: Individuals and small teams managing simple tasks and to-do lists
Todoist is a task management app designed for individuals and small teams who want a fast, distraction-free way to manage daily work. Teams moving from Trello often choose Todoist when they want a simpler and faster way to manage everyday work without dealing with complex project management features.
Compared to Trello’s visual board-based setup, Todoist focuses on quick and distraction-free task management. Users can create tasks, set priorities, add recurring reminders, and schedule work using natural language commands like “Submit report tomorrow at 5 PM.” While Trello works better for visual project planning and coordinated workflows, Todoist is more suitable for users who prefer a clean list-based system focused on personal productivity and daily task management.
Key features:
- Task and subtask management: Organize work with projects, subtasks, and priorities
- Natural language scheduling: Create tasks using simple expressions such as “Meeting tomorrow at 3 PM.”
- Recurring tasks and reminders: Automate regular work and deadlines
Pros:
- Simple and easy to use
- Excellent for overseeing personal tasks and subtasks
- Fast task creation with natural language input
Cons:
- Limited collaboration and reporting features
- Not appropriate for complex project management
Pricing:
Todoist offers two different pricing options:
- Beginner: Free up to 5 personal projects
- Pro: $5/ per user
- Business: $8/ per user
Conclusion
Trello is great for simple Kanban-based task management, but many teams eventually need more flexibility, collaboration, reporting, or workflow management as their work grows. That is where Trello alternatives become useful. Some tools focus on advanced project management, while others are better for documentation, team communication, or personal productivity. Most of the tools in the list offer a free trial, so instead of choosing the most feature-packed platform, try it yourself without making project management more complicated than it needs to be.
