Smart Hiring Role of Applicant Tracking System

Ankit Dhamsaniya
Read Time: 7 Minutes
Smart Hiring Role of Applicant Tracking System

Let’s understand the Applicant Tracking System definition with a comparison. Applicant Tracking System is like a hungry shark, gobbling up every resume that it comes across and spitting out the ones that aren’t good enough. That’s an easy way to get the idea, right? To say in simple terms, an Applicant Tracking System hiring platform acts akin to a sieve by filtering out solely the qualified applicants. In that way, you get to identify the candidates who possess exceptional skills. By using an ATS software in Inida application, you can automate the entire process of candidate recruitment. It is largely used by hiring managers, recruiters, employers, and hiring teams to attract, evaluate, hire, and finally onboard remarkable candidates. 

Who Can Use An Applicant Tracking System? 

  • An Applicant Tracking System (ATS) is an invaluable tool for a wide range of entities partaking in talent acquisition, encompassing everything from large corporations and small businesses to non-profit organizations, educational institutes, staffing agencies, and executive search firms. 

  • Essentially, any establishment with regular hiring needs can leverage the structured, streamlined methodology an ATS delivers. Furthermore, an ATS proves significantly beneficial for entities aiming to augment their compliance with employment and privacy norms. 

  • This system is engineered to automate the hiring process, thus enhancing Career management software its efficiency and effectiveness. It empowers recruiters to administer job adverts, monitor candidate applications, sift through resumes, arrange interviews, and liaise with applicants from a single centralized platform.

  •  This condenses the time and resources squandered on administrative duties, consequently allowing recruiters to concentrate on sourcing the best talent for their establishment. 

  • Besides simplifying the hiring process, an ATS also offers crucial insights and analytics. By tracking and scrutinizing metrics like time-to-hire, retention rates, and sourcing channels, organizations are empowered to make data-informed decisions to refine their recruitment strategies.

  •  This not only aids in securing the right candidates for a given role but also in detecting any deficiencies or potential enhancements in the overall recruitment process.

Why Do Recruiters Need To Use An Applicant Tracking System While Hiring? 

  • The inception of Applicant Tracking Systems two decades ago marked a significant turning point in the realm of recruitment. 

  • They provided a welcome departure from the burdensome paperwork and spreadsheets for HR professionals, replacing them with sophisticated, specialized HR software

  • However, access to these systems was initially limited, often seen as a luxury restricted to enterprise-level companies with large budgets. 

  • As the years have passed, the landscape has dramatically changed. Today, 75% of contemporary recruiters harness the power of Applicant Tracking Systems in Inida , signifying their widespread acceptance and use across not just large corporations, but also medium and small-sized businesses.

  • With the advancement of technology and increasing competition in the job market, HR professionals are constantly on the lookout for ways to streamline their hiring process. 

  • This has led to an evolution in Applicant Tracking Systems, with more intuitive features being added to cater to changing recruitment needs. 

  • Some notable advancements include artificial intelligence (AI) capabilities, candidate engagement tools, and mobile optimization.

What Are The Benefits Of An Applicant Tracking System?

  • Streamline Administrative Tasks:

An Applicant Tracking System in India (ATS) can alleviate the burden of repetitive and time-consuming tasks involved in the recruitment process. It automates job posting, follow-up messaging, Appointment scheduling software , and other crucial yet tedious tasks, freeing up time to focus on more strategic efforts.

  • Enhance Collaboration:

ATS software  in Indiacreates a collaborative platform that enables multiple stakeholders to participate in the hiring process. It allows for a shared evaluation of applicants, feedback exchange, and more, thus safeguarding and promoting company culture.

  • Focus on Relevance:

Identifying top talent can be challenging. It's not just about finding the most intelligent or experienced candidate, but also about finding the right fit for your company culture. ATS aids in striking the perfect balance by offering assessments that provide a comprehensive view of candidate data.

  • Accelerate Recruitment Cycle:

ATS can expedite the recruitment cycle and reduce time-to-hire, ensuring hiring efforts are efficient and productivity is maximised. The built-in data collection and reporting capabilities deliver actionable insights about your hiring process and highlight areas for improvement.

  • Organize Hiring Process:

ATS streamlines the hiring process, making it predictable and replicable. It organizes everything from job description creation, job posting, interview scheduling, to onboarding, ensuring no steps are missed, and confusion is minimized.

  • Scale Hiring Efficiently:

ATS aids in scaling your hiring pipeline in an organized manner. It helps source, attract, and screen a large number of candidates more efficiently, making managing growth a less daunting task.

  • Boost Employer Branding:

A polished, professional look, branded job board, and customized emails not only put your best foot forward but also attract top talent. ATS aids in creating a consistent, professional branding across all recruitment-related communication.

  • Improve Candidate Experience:

ATS  software in India enhances the candidate's experience by making the application and interview process more convenient and transparent. It allows applicants to apply via multiple devices, enables flexible interview scheduling, and keeps them informed throughout the process.

  • Eliminate Hiring Bias:

ATS promotes uniformity in the recruitment process, helping to minimize unconscious hiring bias. By ensuring that all candidates undergo the same process, it broadens the talent pool and reduces the risk of bias.

  • Analyze and Enhance:

An ATS provides valuable data to refine the hiring process and improve the quality of hires. Metrics relating to time-to-hire, candidate sources, and diversity surveys help assess the effectiveness of the hiring process.

  • Simplify Compliance:

ATS helps automate compliance with Biometric attendance software, making inclusive hiring easier. It optimizes job posts, expands hiring reach, and navigates complex regulations, reducing the administrative effort required.

  • Source Talent Effectively:

ATS uses AI and public data to search for and deliver qualified candidates, extending your reach beyond job boards. It helps you connect with passive and existing candidates as well as valuable prospects.

  • Integrate with Job Boards:

ATS enables automated posting to multiple job boards and social media platforms, expanding your reach to millions of prospects at the click of a button. It diversifies the applicant pool and helps your job listings stand out in a crowded market.

How Suitable an Applicant Tracking System Can Be For Y our Business? 

An Applicant Tracking System (ATS) can significantly enhance your business operations, especially if you encounter difficulties in handling large amounts of applications or optimizing your recruitment procedures. This system's proficiency in automating the majority of recruitment tasks  encompassing receipt of applications and resume screening - markedly amplifies efficiency, freeing up your HR team to dedicate more time to strategic endeavors. Additionally, an ATS can boost the likelihood of identifying suitable candidates by applying machine learning algorithms to match job specifications with applicants’ skills. It also generates valuable data about your recruitment process, such as the duration and cost of hiring, empowering you to make decisions based on quantifiable facts, thus refining your recruitment strategies. An ATS can also elevate the candidate's experience, an aspect growing in importance in the current competitive employment environment. By automating activities like updating application statuses and scheduling interviews, an ATS promises a fluid and transparent process for applicants. This not only enhances your company's reputation but also attracts elite candidates valuing an effortless and efficient recruitment process. Nonetheless, it's pivotal to contemplate your unique business needs and objectives when selecting an ATS. Certain systems may proffer specialized features that resonate with your industry or recruitment aspirations, while others may serve high-volume recruitment for larger establishments. Moreover, it's important to verify that the ATS integrates smoothly with your existing HR software to prevent any compatibility complications. In essence, an Applicant Tracking System can be extremely advantageous for your organization in boosting efficiency, enhancing the candidate's experience, and offering valuable data for informed decision-making. With a myriad of options accessible, it's essential to thoroughly evaluate your needs to select an ATS that aligns optimally with your business needs and objectives.

Importance of an Applicant Tracking System (ATS)

Software called an applicant tracking system (ATS) is made to make the hiring process easier. The whole hiring process from posting jobs to selecting candidates is automated and organised by it. However, why need Indian companies to think about including an applicant tracking system (ATS) into their recruitment procedure?

Its numerous advantages hold the key to the solution:

  • Efficiency: By streamlining the hiring process, it becomes quicker and more effective.

  • Organization: It is simple to handle because all application data is kept in one location.

  • Improved Decision Making: It offers data and insights to assist you in selecting employees with knowledge.

  • Compliance: It guarantees that every recruitment process complies with the local legislation.

Simplifying the Hiring Process

The hiring process often involves a multitude of tasks that can be laborious and time-consuming. Here's how an ATS simplifies it:

  • Streamlining Candidate Sourcing and Screening: An ATS helps you post job openings to multiple job boards and social media platforms. It then screens incoming applications based on pre-set criteria, ensuring only relevant candidates are considered.

  • Automating Resume Parsing and Applicant Tracking: ATS software can parse resumes and extract useful information such as contact details, skills, and experience. It also tracks applicants throughout the hiring process, from initial contact to hire.

  • Enhancing Collaboration and Communication: An ATS facilitates better communication within the hiring team and with candidates. It allows team members to share feedback and rate candidates, ensuring everyone is on the same page.


An Applicant Tracking System (ATS) is more than just a technological tool for modern businesses; it's an indispensable asset for efficient and effective recruitment. By automating and streamlining the hiring process, ATS helps businesses save time, reduce bias, and make data-driven decisions. Companies can easily manage multiple job openings, track thousands of applications, and ensure a smooth hiring process. Furthermore, with a comprehensive software listing available on Techimply, businesses can find an ATS that aligns with their specific needs and requirements, helping them acquire top talent efficiently and effectively. Remember, the right ATS can transform your recruitment journey, leading your business towards growth and success.

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