Smart Square

What is Smart Square?

• Smart Square is a workforce management software built specifically for the healthcare industry

• Developed by Avantas, it streamlines staff scheduling, labor forecasting, and resource allocation

• It uses predictive analytics to align staffing levels with patient demand

• Combines scheduling, communication, analytics, and staffing tools in one platform

• Designed to improve efficiency, reduce costs, and enhance employee satisfaction

• Ideal for hospitals, clinics, and health systems of all sizes

• Accessible on desktop and mobile for real-time flexibility

• Trusted by healthcare providers across the U.S.

Why Choose Smart Square?

• Built specifically for healthcare—understands the complex needs of clinical scheduling

• Predictive analytics ensure the right staff at the right time

• Helps reduce labor costs by minimizing overstaffing and overtime

• Integrates smoothly with HR, payroll, and timekeeping systems

• Provides transparency and control to both managers and staff

• Supports compliance with labor laws and union policies

• Enhances communication between teams with in-platform messaging

• Improves patient care through more consistent staffing coverage

Benefits of Smart Square

• Cuts down scheduling time with automation and real-time forecasting

• Increases employee satisfaction with flexible self-scheduling features

• Reduces costly last-minute staffing changes and manual errors

• Boosts productivity with less time spent on administrative tasks

• Provides real-time insights into staffing efficiency and performance

• Supports better decision-making with detailed reports and analytics

• Strengthens communication between managers and frontline staff

• Supports hybrid staffing models and system-wide workforce visibility

How to Use Smart Square

• Admins first configure Smart Square with department, shift, and role details

• System pulls in data from the hospital’s existing systems (like HRIS and payroll)

• Predictive tools recommend optimal staffing based on patient census and trends

• Managers can post, adjust, or approve schedules in just a few clicks

• Staff members log in to view, swap, or request shifts

• Real-time updates ensure everyone has the latest info

• Available on mobile and desktop for round-the-clock access

• Training and guides make onboarding simple and fast

Features of Smart Square

• Predictive analytics for accurate demand-based scheduling

• Self-scheduling and shift-swapping options for employees

• Mobile access for anytime, anywhere scheduling management

• Real-time dashboards and performance metrics for managers

• Secure, role-based access to sensitive data

• Integrated communication tools for alerts and updates

• Customizable templates to fit different departments and units

• Seamless integration with third-party HR, payroll, and EHR systems

What Makes Smart Square Different?

• Purpose-built for healthcare, not a generic scheduling tool

• Uses advanced forecasting to align staffing with real patient needs

• Designed to reduce burnout and turnover by giving staff more control

• Highly configurable to suit different departments and scheduling rules

• Trusted by top health systems across the U.S.

• Combines automation, flexibility, and compliance in one platform

• Strong analytics offer both real-time and historical insights

• Excellent support and ongoing improvements based on healthcare feedback

Who Can Benefit from Smart Square?

• Nursing Managers: Improve shift coverage and reduce manual scheduling

• Hospital Administrators: Control labor costs and improve resource planning

• Frontline Staff: Gain scheduling flexibility and work-life balance

• HR & Payroll Teams: Automate data flow and reduce errors

• IT Departments: Easily integrate with existing systems

• Large Health Systems: Centralize operations across multiple locations

• Clinics & Community Health Centers: Get efficient, scalable scheduling tools

• Anyone in healthcare needing smarter, more efficient staffing

Is Smart Square Easy to Use?

• Yes—designed with simplicity and usability in mind

• Clean, user-friendly dashboards for both staff and managers

• Drag-and-drop scheduling and shift approval features

• Mobile-friendly for on-the-go access and updates

• In-app training and tooltips make learning easy

• Real-time alerts help avoid missed shifts or scheduling gaps

• Flexible for both experienced users and first-timers

• Supports ongoing improvements with regular updates and user feedback

What Support Does Smart Square Offer?

• Dedicated customer support via phone, email, and live chat

• Personalized onboarding and training for new clients

• Access to a full library of tutorials, guides, and FAQs

• Regular webinars and refresher training sessions

• Integration support for IT teams during implementation

• Ongoing updates to meet evolving healthcare needs

• Dedicated account managers for long-term success

• Community forums and user feedback tools for continued improvement