Best Accounting Software For Small Business In India

1. The accounting software helps businesses to manage all types of accounts easily and efficiently. In simple terms, accounting is the systematic process carried out regularly. It includes a collection of all the communication and the financial processes of the company. The is important to carry out all the internal and external audits on time to know the financial status as well as to generate reports and many more things to meet the legal requirements or the internal management. 
2. The Software is helpful in tasks from simple ones to complex ones. It also easily maintains all the records such as accounts receivable, account payables, inventory, payroll, and many more.
3. It is a computer-based program that assists many entities like accountants, bookkeepers to record and report all the business’s financial transactions. 

• The necessity of accounting software can be changed as per the size of the entity. A small firm may choose user-friendly, general software while large firms will go for complex, customized software. 

1. The firm can store, enter, and retrieve financial data at their convenience eventually this will be benefited to internal and external audits. These outcomes in organizations require less office space since they presently don't require huge document rooms to store folios of information. Less office space takes into consideration reserve funds. Basically, accounting software is all that the modern market requires and an irreplaceable resource of the modern market. 

• Key for the business growth 

1. In modern times, with the acceptance of new technologies, it is not possible to grow without the assistance of technology. As a result, software plays an important role in the growth of the business. It has many features that are useful for the enhancement of the business, a few of them are listed in the next points.  

• Accuracy

1. Accuracy is an important factor in financial deals. It is obvious to make errors and mistakes if all the work is done by humans but with the use of software such errors can be avoided. Higher efficiency can be achieved while calculating, transfer from one account to another account can be done easily, etc. use of the right software makes the transactions perfect, and correct. 

• Easy access

1. One of the important features of the latest software is easy to access. This is due to the use of cloud computing and other latest technology. The data can be accessed at any time on any device at any place with the correct login credentials. All the access constraints are removed and the speed of working is achieved. 

• Security

1. As all of your company’s work is done using the software including the financial activities, security maintenance is a must. It is important to maintain the confidentiality of every activity performed. Such confidentiality is not provided by the excel sheets or other mediums, as a result, the software helps the owners to carry out activities with high security. The data in the software is encrypted and only visible to authorized users. 

• Reporting

1. The raw data cannot be used anywhere, it is required to be processed and arranged into a readable format to be easily understood by all. The Software helps to do it by providing the features such as graphs, pie charts, tabulations, or manhattans, etc. It becomes easy to analyze the data and understand it even for normal humans. 

• Tax calculation

1. The toughest task for most companies is to calculate the tax and its payment. The accounting system calculates the tax efficiently and manages them too. It saves you from the tension of penalties and allows you to look perfect in the eyes of authorities. 
2. Accounting software prevails in the market today, offers many attributes that help you to look upon your daily financial transaction, and shows a clear picture of your business progress at your desire. Different software carries different features but according to the size of your business transactions, one must go for attributes as well. 

• Proficient accounting software requires the following mentioned attributes:

1. Workflow management
2. Document management
3. Bookkeeping
4. Data security
5. Scalability
6. Sophisticated mobility support
7. Report generate and analysis
8. Cloud-based app
9. Tax compliance and calculation
10. Invoicing and billing
11. Payroll Management Software

• Faster and easier data entry process. 
• The reports generated as in-depth that help to make better decisions. 
• The use of software reduces all the human possible errors. 
• Saves the time spent on accepting and generating the invoices. 
• Saves the spending on the human staff for accounting
• This creates a centralized system for all the departments of the organization. 
• Provides scalability with the growth of the business. 
• Securely stores all the important data of the company including the transactions and financial accounting. 

In the phase of keen competition, one should be aware of different vendors who have been ready to offer accounting software. Before purchasing any accounting software you must have a clear mind about the things you want in the software. Here, is the list of factors that must be taken into consideration at the time of purchasing accounting software:

• Ease of use

1. The software that will be chosen, should be designed in such a way that too much proficiency would not be required to operate that. The user-friendly software enables you to have a look at the financial status of the company by showing charts and graphs. 

• Payroll task

1. Being a large or small firm, one needs to always take care of employee payment and pay scale in which he lies. So, the payroll module plays an important role to handle all the payment-related tasks, timesheets, leave management. 

• Multi-user facility

1. Accounting software carries multi-user access hence one can be sure not to enter all the data solitary. Additionally, it features you with advanced security so that your entered data is secure in such a way that will not allow other users to modify or see a particular set of information.

• Integration

1. Many of the Accounting programmings have the ability to straightforwardly incorporate with other utility programming. This may help to exchange information from different applications and functions accordingly.

• Scalability

1. Consider the scalability of the accounting software. The company’s objective fulfills by considering many factors like employee management, finance management. Hence, accounting software should be designed as per the requirement of the business entity to meet this growth of your firm.  

• Multi-currency transaction

1. Any business today, however small it is, serves overseas clients. So, the accounting software should be designed as per the requirement of overseas financial transactions which must handle foreign exchange rates and conversation. 

• Customer care

1. Changing to new accounting programming, in any case, easy to use or recently developed, is not quite handy for everybody. Be certain that every once in a while you or the staff will visit a specialist this is so because the product’s user manual won't have all the appropriate responses. 
2. The degree of client assistance offered by the producer of accounting software is one of the essential components to consider while choosing a product. 
3. The software vendor must be able to help you at any time and efficiently clear all your queries. The relationship of buyer-vendor must not end after the payment. 
4. Before selecting the software, it is important to have a look over or use all the features to get a clear understanding of them. Make sure whether those features are useful for you or not. Certain important features may not be available due to their high costing as a result they must be selected differently. 
5. Many difficulties are faced while installing or running the software due to the problems with the operating system or the technology used. It is important to check that the software meets your OS and the technology you use. 
6. Also, look for a third-party integration as the software cannot work independently. It has to be integrated with other software like HR and Payroll. 
7. Decide your size of the company
8. Make clear objective of usage
9. Decide your financial capability to spend for the purchase
10. Finding information about available vendors to offer service
11. Analyze each seller’s offering in a pre-decided budget
12. Make aware them of your requirements and usage
13. Collect information for customer support service( and extra fees, if any)
14. Get the quotation 
15. Select the suitable accounting software

Every business uses some of the other software or applications to grow and work efficiently. Some of the trends are :

• Small businesses make high use of software

1. The Software is not limited to specific size or constraints, they can be used by any type and size of the organization. After understanding the importance and benefits of the software, small businesses have also started using them to get better output. They get the support of software with reduced manpower and getting efficient output.  

• Pictorial representations

1. It is proved that the images and graphs have more impact on the uses compared to the words and tables. The software allows the users to add the data and create pictorial representations in various forms such as graphs, charts, and images.  

• Analytics

1. The latest updates in the software allow you to work with the intelligence tools and provide you with the best analytics. It can help you to make strategic decisions and get real-time ideas. 

It becomes difficult to maintain the bills and the incoming revenues. It is always challenging to manage everything, as a result, many questions arise such as Are we having profit? Should we make the payment? How much tax should we pay? Should we explore the financial activities? And many more making the software a requirement of the business. 

1. The software answers all these questions in a few seconds making it easier to finalize the decisions and take corrective actions. 
2. As soon as you add all your information into the software, all of your customers, vendors, raw material sellers will be able to check the information related to their part. 
3. Many search tools and reports help to track even the smallest activity and details of a specific transaction. 
4. It also helps to check the details regarding how the business is performing.
5. Also, the iOS and Android apps help to manage all the accounting data on your fingertips and your handy device.

A Few of the functions provided by the Software are:

• Set up bookkeeping

1. Setting up software can take from up to five minutes to several hours depending upon the type of business and the age of business. To set up the bookkeeping, you need to supply your contact details, the logo of your business, and the details of features that you want to use, and many more details. 
2. You also need to inform about access to the software and the important credentials. You also get the feature of importing the transactions to your online registration, it is done usually at the pre-decided period. 
3. You can also set up the online payment option by giving the necessary details. 

• Manage your people and things

1. You just need to enter a data entry once in the software, there is no repetitive data entry. Once the record is added, you can directly select the user when you need to renter data in his field. 
2. Once the record is added, you can create the invoices, payments, and every detail.  
3. If you pay your employees in a specific method, you can also add that to the software to maintain a history of all payments. 
4. You can opt for minimal setup and start creating invoices, bills and accept payments without any further requirement. 
5. It also allows adding customers, vendors, producers, raw material providers, and all the users of the software. 
6. The user also gets the option to import the specific required details in listing formats such as CSV or XLS. With the mapping tool, everything can be done correctly. 

• Movement of products and money

1. The software records all the details of incoming and outgoing payments which further helps to understand the movement of money from and towards your business. 
2. The software also keeps a record of all the products purchase and sold from the company. As a result, all the details of products such as current stock or the payable amount for the product and many more can be understood well with the use of the software. 

• Banking and transactions

1. Most of the daily accounting work includes paying the bills, sending invoices, recording payments, and others. As a result, you also need to keep an eye on your baking activity and the credit amount activity to avoid future losses or penalties. 
2. Making unlimited transactions without keeping eye on the bank's statements can lead to problems with your account. 
3. As a result, the software helps you to manage everything with your consent. 

• Create reports

1. Reports can be prepared for all the activities of the business as per the requirement of the user. The reports in the software come with many different templates and numerous types of outputs. 
2. There are mainly two types of reports. One is for the small business that can be customized and understood easily. The other type of report is for standard financial activities which are not so easy to understand. 
3. Both these types of reports can be prepared with the help of software at any time for any selected activity as per your requirement. 

• If you have a small business, you may not require all the features of the software. You might only require to track the online accounts, the income or the expenses, the invoices, or the tracking of your services. 
• As a result, the software with fewer features is easy to use, not much costly, and helpful in all the activities. 

1. It provides easy and faster entry capabilities. 
2. The software provides accurate results as compared to human employees. 
3. The centralized system creates collaboration among all the departments. 
4. The costs are reduced due to the elimination of accounting employees. 
5. The software provides a customized way to handle the tax complexities. 
6. The reports help to make correct and timely decisions. 

1. The loss of data from the software can lead to paralyzed organization.
2. If errors are made during the data entry, it may generate false reports. 
3. The entry person may engage in the false activity by manipulating the data. 
4. The initial costs may be high, hence you need to check if they are affordable or not. 
5. The software needs updates at specific time intervals. 

1. Either you have a small business with fewer activities or have a huge business with complex activities, the software is a must for all kinds of business. Anyone type of software will surely fit your business unit depending upon the requirement of features. 
2. You can also opt for customized software if you have the requirements of specific features as per the working of your business. Certain features have higher costing, as a result, such ready-to-use software requires you to choose the specific software of your choice. 

Have you been looking for exceptionally satisfactory accounting software for so long? Here are some of the extraordinary names of accounting software is mentioned. Techimply has listed best accounting software which will assist you to manage the daily transaction of your business::

• Tally.ERP 9

1. It is the highest used software in the industry that facilitates many attributes like accounting, GST, inventory and payroll, and branch manager of course with an economical price range. All this offered as per the requirement of the company helps to upsurge collaboration capabilities, easy to find personnel as per mark and quick implementation is practicable. 
2. Deployment:On Premise
3. Does the Software runs on Mobile Browser? : Yes
4. this Software offers a free trial ?: Yes
5. Payment Options : Onetime(Perpetual License)

• ZOHO Books

1. The software can run online with ease to be at the supreme position in the industry that makes sure that all the financial functions and back-office operations will be well-organized. Additionally, it empowered you like remaining customer’s outstanding payments, sending notifications for large deals. ZOHO books have integrated with many other applications which avoid duplication of data entry. 
2. Deployment: Cloud Hosted
3. Does the Software runs on Mobile Browser? : Yes
4. this Software offers a free trial ?: Yes
5. Payment Options : Yearly, Monthly

• HDPOS smart billing and invoice software 

1. This software is Windows-based Billing, Inventory Management, and Accounting Software that ensures you to Install effortlessly on a single computer or multiple Terminals. The key feature of this software is it can generate a company, financial account, a financial transaction in Tally from HDPOS with the simple export and import tool. 
2. Deployment:On Premise, Cloud Hosted
3. Does the Software runs on Mobile Browser? : Yes
4. this Software offers a free trial ?: Yes
5. Payment Options : Yearly, Monthly, Onetime(Perpetual License)

• Vyapar - Accounting & Invoicing

1. The software has been made wholly for business people which is quite user-friendly and need not demand any specialized knowledge and training. The software is mainly for influencing GST-ready accounting facility, invoicing, and inventory management that can be accessed in all the devices like mobile, PC as it offers different versions of it. 
2. Deployment:On Premise, Cloud Hosted 
3. Does the Software runs on Mobile Browser? : Yes
4. this Software offers a free trial ?: Yes
5. Payment Options : Yearly

• Spectrum Billing 

1. Market in which the company exists is not free from the competition so has emerged the need for the software that should be designed exactly as per market demand. This software basically end-to-end billing software that has been put into service for small as well as large scale retail shops. It has smoothened the functionality of retailers by offering a couple of key features firstly, unified Multi-channel customer experience and secondly, rapid mind to market: real-time monitoring.
2. Deployment:On Premise
3. Does the Software runs on Mobile Browser? : Yes
4. this Software offers a free trial ?: Yes
5. Payment Options : Yearly, Monthly

• Fraxinus books for GST

1. The world is full of demand that is why Fraxinus has designed the software that is basically for GST software for billing and accounting as per different users' requirements. It empowers you to store all the business financial transactions within functional modules like inventory management, purchase order processing, and many more with additional features to have the capacity to generate large numbers of reports that could help in comparing sales and purchase and profit and loss and from that better decision can be made out in favor of the company.
2. Deployment:On Premise
3. Does the Software runs on Mobile Browser? : Yes
4. this Software offers a free trial ?: Yes
5. Payment Options : Onetime(Perpetual License)

• Sleek Bill India

1. The software is developed especially for small businesses with multiple features like tax management, multiple invoice templates, and stock and many more that effortlessly generates invoices, quotation, proformas, and challans. It facilitates you not only to generate and edit invoices but also to email them without much time to your clients.
2. Deployment:On Premise
3. Does the Software runs on Mobile Browser? : Yes
4. this Software offers a free trial ?: Yes
5. Payment Options : Onetime(Perpetual License)

• Saral Billing

1. The software is meant to serve the requirements of different business entities like wholesalers, retailers, and distributors that satisfy your billing and accounting needs additionally MIS report could also be generated. Saral software is quite handy and empowered you with offering many attributes like barcode integration, price grouping, discounts, and many more. Additionally, you need not worry about implementation as they propose you with an implementation engineer that will put into practice all your desires.
2. Deployment:On Premise
3. Does the Software runs on Mobile Browser? : Yes
4. this Software offers a free trial ?: Yes
5. Payment Options : Onetime(Perpetual License)

• Acme insight

1. Acme insight has designed its software to serve better to different seller types like wholesalers, retailers, and dealers with user-friendly kay features, basically windows based software. The software focuses mainly on stock inward, sales process, accounting, and CRM that also manages routine functions of business like cash tally, receivable, payable,  procurement & dispatch.
2. Deployment:On Premise
3. Does the Software runs on Mobile Browser? : Yes
4. this Software offers a free trial ?: Yes
5. Payment Options : Onetime(Perpetual License)

• InvoiceBerry

1. The software has a simplified invoicing and tracking process that could empower you to save time and energy which you can better utilize for other task accomplishments. Invoice berry was developed to enhance services offered to small businesses, freelancers, entrepreneurs, and sole traders. It has many invoice styles, clients' detailed tax reports, and many more features with an automatic backup facility. 
2. To conclude the mentioned details, one should always go for the accounting software that eases your transaction by offering additional facilities. Making the decision to buy software is quite time-consuming yet tedious but with the appropriate research one can end up with extraordinary accounting software in hand. Of course, the above guidelines have clear your viewpoint to select the best among various options.
3. Deployment:On Premise
4. Does the Software runs on Mobile Browser? : Yes
5. this Software offers a free trial ?: Yes
6. Payment Options : Onetime(Perpetual License)

The installation package for accounting software designed for use on a desktop computer or in an offline environment is often distributed on a physical storage device such as a disc, an external hard drive, or a flash drive. Also, data associated with the software is preserved on the local computer at all times. 

Using accounting software that is hosted in the cloud allows you single-sign-on access to all of the data stored online. All changes you make to the programme will be saved in a distant location on a third party's servers. This gives customers the ability to use the accounting programme on any device, including mobile phones and tablets, and from any place that has internet connectivity.

The majority of accounting and bookkeeping software is now offered in a cloud-based form, making it accessible to both small and large businesses. Moreover, online accounting software providers manage software upgrades and bug fixes remotely, which eliminates the need for a cumbersome in-person visit. In addition, there is no need for an on-premises hardware installation with a cloud accounting system, and it is a cost-effective alternative for small and medium-sized businesses.

• Online 

The term "online accounting software" refers to software that is web-based or cloud-based that stores all of your financial data on the servers of a third party. With nothing more than a computer and an internet connection required, this form of corporate accounting software allows users access to their company's data round-the-clock.

• Spreadsheet 

Startups often rely on Google Sheet, OneDrive, and Microsoft Excel to disclose their revenue, costs, and sales figures, in addition to other types of financial information. Businesses often go with a comprehensive solution when it comes to the management of advanced operations.

• Small business 

This category of software provides contemporary companies with the fundamental accounting and bookkeeping capabilities they need to run their operations. With small company accounting software, you can quickly handle payroll, billing, and invoicing requirements, and you can generate reports as well.

• Offline 

A type of accounting software that is installed on your own server and saves all of your financial data there. Even if you are not connected to the internet, you may still use its capabilities. The majority of these solutions may be downloaded for free or bought with a one-time fee. Both options are accessible.

• Commercially available software 

This kind of software offers standardized reports and functions, and it is designed to meet the requirements of a variety of sectors. Nonetheless, its characteristics may be adjusted to a certain extent in order to meet the particular requirements of each sector.

• Enterprise 

This software is equipped with a suite of sophisticated accounting management functions, including sales and buying, reconciliation, customer relationship management, business analytics, and more.

• ERP software 

This is a more general type of software, although one of the primary roles that it does is accounting. ERP systems not only assist with the administration of accounts but also provide assistance with procurement, material planning, and inventory management.

• Invoicing software

Activities like preparing and distributing invoices, receiving automatic payment reminders, making payments and billing via different channels, and many other similar tasks are simplified by accounting software that includes billing and invoicing functions.

• Payroll software 

It is used to automate procedures linked to the processing of employee salaries, including deductions, loans, advances, claims reimbursement, overtime, and so on. This software also assists with tax computations and may automatically produce pay stubs for employees.

Accounting software often has modules available, which are quite useful for managing finances, allocating budgeting resources, and doing spending analysis. Are you familiar with the process?: 

• Cost allocation 

It provides assistance to companies while they do cost allocation analysis. This is very necessary in order to correctly allocate expenses to individual products and services.

• Financial reports 

Reports for examining the profits that were made may be generated by financial accounting software in the form of balance sheets, cash flow statements, and income statements.

• Fund flow analysis 

By doing a study of cash coming, financial accounting techniques assist establish whether or not the funds have been employed appropriately.

• Budget 

It makes it possible for firms to establish annually or semiannual financial objectives and allocate funding for certain projects or activities.

The process of breaking down your financial data into numerical form is the first step in making sense of the information you have. At this point, the use of an accounting system becomes relevant. Accounting software for businesses provides meaning to data and enables business owners to assess whether they should cut expenses or raise expenditures. If you used this, you would have a greater grasp of the state of your finances at the present time. In turn, this may help you establish strategies to take your firm to new heights by prudently allocating resources, which, in turn, can aid you in achieving your goals. 

Do you need to offer estimates or prices for the work? Make use of accounting software that can generate invoices out of the papers in a prompt manner. When your inventory levels drop below a specific threshold, you will be able to restock things if you have set up your system to automatically issue purchase orders. Accounting software that is of sufficient quality may, in essence, automate a broad variety of activities.

• Compare different accounting softwares 

Depending on the sector in which the buyer operates and the requirements of the buyer, the buyer may wish to compile a comprehensive list of business applications that are designed to be of assistance to companies operating in the sector in question, such as those operating in the retail sector, the manufacturing sector, restaurants, and so on. Platforms, for instance, may be developed specifically for businesses that are active in the retail, manufacturing, and restaurant industries, as well as for a wide variety of other sorts of commercial organizations.

Accounting software designed for smaller businesses is often less complicated to use, but it does not provide the same kinds of complex capabilities as corporate software. After the buyer has finished evaluating the software on the longlist, they may use their budget to help them narrow down the list. It is easily accessible and may be tailored to meet the requirements of any financial plan. Moreover, certain generic accounting apps can be downloaded for free or bought off the shelf at a reduced cost.

• Selection 

The drafting and negotiation of contracts is an integral part of any and all business transactions. Before approving the transaction, it is very necessary to collect all of the relevant information, regardless of whether it is for the purpose of performance protection, security protection, or just making sure that both parties are in agreement with what they want from the other.

Before investing in accounting software for their company needs, business owners and executives should be aware of several possible restrictions and obstacles. Accounting software presents many significant issues, including:

• Globalization 

If a company wants to engage in business outside of the limits of its country, it cannot just hire any accounting firm and expect everything to go well. The most effective accounting software should be able to process transactions using a variety of currencies as well as languages.

• Compliance 

There is a wide variety of accounting and financial standards, but not all financial and accounting systems conform to each and every one of them. Standard financial statements and reports are often provided for regulatory compliance reasons; however, buyers are responsible for ensuring that industry-specific regulatory compliance aspects are included.

• Sensitive data 

Accounting systems are the repository for both personal and commercial financial data, as well as sensitive information such as social security numbers, bank account information, and credit card details, amongst other sensitive information.

As a result, it is very necessary to make certain that this sort of information is only accessed by a limited number of individuals and that it is protected from external hazards such as viruses and hacker attacks.

• Data security

As a result of the sensitive consumer and financial data they store, accounting systems are often the target of cyberattacks. As a consequence of this, the selection of accounting software needs to place an emphasis on the program's level of security. The implementation of a solution that satisfies the necessary security criteria, such as Extended Validation (EV) SSL and 256-bit encryption, should be a priority for companies operating at a smaller scale.

• Integrations 

The accounting software cannot work alone; rather, it must have a mutually beneficial interaction with the other systems used by the company. After a client payment has been received, for instance, transactional details are instantly retrieved thanks to integration with customer relationship management (CRM) software. By connecting with a system that handles HR and payroll, users have the opportunity to get information regarding costs associated with payroll. Customers should investigate the integration capabilities of potential purchases before making a decision.

Accounting software is no exception to the fast-paced world of technology. Accounting solutions are becoming more cheap as a result of this shift, and automation capabilities and integrations are being developed. The main accounting software trends for 2023 are shown below: 

• Artificial intelligence 

While the use of artificial intelligence (AI) in accounting is still in its infancy, an increasing number of service providers are beginning to include it in their portfolios of products. The bulk of these companies have developed automated assistants for accountants that make use of machine learning and artificial intelligence to provide assistance with the tasks that are required of them on a daily basis. Intelligent accounting assistants may be of assistance to businesses of any size, including sole proprietorships and small companies.

• Implementation 

Because of the limitations imposed by certain accounting solutions and ERP systems, it is common practice for companies to make use of not one but two separate accounting solutions and ERP systems in order to manage their financial matters. In order to meet their requirements, a manufacturing company, for instance, could decide to go with one ERP system that excels in production but has little expertise in accounting, and another accounting solution instead.

• Third-party integrations 

Integration is becoming an increasingly powerful feature in newly developed technologies. The vast majority of cutting-edge accounting software may be connected with many other company management systems. This ensures that the recording of transactions is accurate, prompt, and dependable. Also, it is able to record workers' salary expenditures in an automated fashion by taking inputs from payroll systems.

• Blockchain 

Blockchain technology is poised to become the next big thing in accounting. According to Deloitte, blockchain accounting will make its way into every key accounting system in the next few years. The use of blockchain technology has the potential to eradicate redundant data, ensure accurate ledgers, and establish ownership of assets. During the next several years, all accounting software will be converted to use blockchain technology.

• Analytics 

It may be argued that the analytics phase of corporate management is the most crucial phase overall. But, the capability of putting up aggregated reports is taken to a whole new level by data analytics, which has been a part of accounting software for a considerable amount of time. Graphical representations, projections, if-then-else scenario analysis, industry-based comparisons, and so on are some of the elements that business owners are searching for in a business intelligence solution.

• Mobile accounting 

With the advent of smartphones in India in 2016, there has been a significant increase in the frequency of digital payments, as well as GST invoicing and the keeping of accounting books. This is the way that accounting will be done in the future in India since it enables every mobile user to keep their account books at no additional charge. With smartphone billing, business owners like shopkeepers, barbers, and independent contractors can easily issue invoices and keep track of payments without the assistance of an accountant.

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