Google Vault

cloud-based archiving, retention, and eDiscovery solution built for organizations

0.0

Rating out of 5 Based on 0 reviews

Write a Review

Free Demo Get a Quote

Google Vault is an integrated cloud-based archiving, retention, and eDiscovery solution built for organizations using Google Workspace. Designed for legal, compliance, and governance needs, it allows administrators to manage electronically stored data efficiently. Through Vault, authorized users can retain data across Gmail, Google Drive, Google Chat, Google Meet, Groups, Voice (text messages, voicemails, call logs), and Google Sites. Vault supports customizable retention rules and legal holds, ensuring critical information is preserved beyond user actions. It also enables precise searching, previewing, and exporting of data—complete with metadata—to support investigations, audits, or litigation processes. Administrators organize workflows into “matters,” which collect saved search queries, holds, exports, and audit logs for easy management. Access to Vault is restricted to Workspace administrators or users with explicit Vault privileges to maintain data security. Importantly, Vault is not a backup or recovery tool; while you can export data, there is no function to restore content back into user accounts. Governance remains seamless through Vault’s audit reports, which track user activity within the tool. Vault is available as part of certain Google Workspace Business, Enterprise, and Education plans, or as a paid add-on for editions where it's not included.

Pricing of Google Vault

For get detailed pricing as per your requirements.

Key Features of Google Vault

Key Features:

Access Controls/Permissions
Policy Management
Compliance Management
Audit Management
Data Retention Management
Controls Audit
Email Notifications
Dashboard

Key Specification

Other Categories:	Email Management Software Data Governance Software Access Governance Software Email Archiving Software Audit Software Policy Management Software Benefits Administration Software Compliance Management Software Access Control Software
Deployment:	Cloud Hosted,Hybrid,Any
Customer Support:	Phone,Email,Live Chat
Customization:	Yes
Languages Support:	English

Who uses Google Vault

Personal

StartUps

SMEs

Agencies

Enterprises

Company Details

Company Name:	Google
Headquarter:	California United States
Social Media:	Facebook Twitter LinkedIn

Google Vault Description

Google Vault serves as a centralized platform for organizations to enforce data retention and navigate complex legal or regulatory demands. The core architecture supports long-term governance by retaining data across multiple Google Workspace services—even when users delete emails, files, or messages—based on retention policies defined by administrators.

Organizations define custom retention rules by date ranges, organizational units, or keywords. These govern what content is preserved—and for how long—even in cases where users delete content or are removed from the system. As an additional safeguard, legal or litigation holds can be applied to prevent data deletion beyond policy expiry.

Vault’s eDiscovery workflow revolves around “matters,” which act as collaborative workspaces. A matter collects search queries, holds, export packages, and audit logs. This structure supports legal or compliance workflows where teams need clarity and coordination. Searches can be executed across Gmail, Drive (including internal text search in files), Chat, Meet recordings, Groups, Voice logs, and Sites, with filters for specific users, terms, or timeframes. Search results can be previewed and then exported in formats like PST, MBOX, CSV, XML, or PDF—with full metadata—for external review and legal response.

While Vault excels for retention and discovery, it is not designed for system backups or data recovery—once data is purged or the retention period lapses, it cannot be restored. It lacks automated backup or restore functionality, and exports are intended for legal processing rather than mass data restoration.

Security is built-in: access is limited to administrators and specifically authorized users, and every action within Vault—such as searches, exports, or hold changes—is logged for audit purposes. These audit trails provide transparency and accountability in governance.

Available with Business Plus, Enterprise, and Education editions of Google Workspace, Vault helps organizations meet compliance, data governance, and litigation needs. For plans that don’t include Vault, it can be added as a paid upgrade, ensuring broader adoption across organizational tiers.

Key Features

Data Retention Policies: Custom retention rules to preserve data across various Workspace services.
Legal & Litigation Holds: Prevent deletion of critical data even after retention policy expiry.
eDiscovery “Matters”: Workspace for organizing searches, holds, exports, and audit trails.
Advanced Search Across Services: Search Gmail, Drive, Chat, Meet, Groups, Voice, and Sites with filters.
Export with Metadata: Retrieve data in formats like PST, MBOX, CSV, XML, or PDF for legal processing.
Audit & Activity Logs: Record all actions—searches, exports, holds—for governance and compliance oversight.
Administrator-Controlled Access: Only designated users with proper privileges can access Vault.

Specifications

Supported Services: Gmail, Drive, Chat, Meet, Groups, Voice, Sites.
Access Control: Admins and users with explicit Vault permissions.
No Restore Capability: Vault supports export only—no in-tool restore to user accounts.
Retention Management: Retain content indefinitely or for set durations, with holds as needed.
Availability: Included in Business Plus, Enterprise, and Education editions; available as an add-on for other plans.
Governance Tools: Detailed audit logs and coordinated matter-based workflows.